Payroll Specialist

About Us

New Roots Herbal is a leader in the manufacturing and distribution of high-quality natural health products in Canada. Based in Vaudreuil-Dorion, the company is growing rapidly and is looking for dynamic and motivated individuals. Are you currently seeking a new challenge that will have a direct positive impact on the well-being of thousands of people? Join our team and help us improve lives!

Main Tasks and Key Responsibilities

• Process bi-weekly payroll for 200 employees (across multiple companies);
• Verify and correct timesheets in the Clearview time management software.
• Verify, correct, and ensure data accuracy after transferring timesheets to the Deluxe Payweb payroll system.
• Resolve routine payroll issues and liaise with relevant parties.
• Serve as the first point of contact for employees and managers regarding payroll and timesheet questions.
• Manage and update employee records (hiring, terminations, changes, etc.);
• Create new employee profiles in the system and related payroll records;
• Manage salary increases (create increase records, enter increases in Clearview and Payweb, inform employees, update salary increase files, etc.);
• Manage leaves and absences (vacation calculations, statutory holiday calculations when needed, time banks, sick leave, family obligations, maternity/paternity leave, etc.);
• Handle terminations and manage Records of Employment (create, amend, file, liaise with Service Canada, etc.);
• Perform CNESST calculations in case of workplace accidents;
• Manage garnishments such as child support and other deductions;
• Administer the VRSP (Voluntary Retirement Savings Plan) program for employees (register on the Industrial Alliance portal, provide information to employees, follow-ups, activation, remittances, etc.);
• Annual production of tax slips (T4, T4A, R1, R3, T5, T4A-NR, T2200);
• Participate in year-end payroll file preparation;
• Contribute to the continuous improvement of payroll procedures (multi-company);
• Participate in pay equity exercises;
• Perform any other tasks or projects related to payroll and human resources.

Required Competences and Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams);
• Strong written and verbal communication skills in French;
• Functional written and verbal communication skills in English to support English-speaking employees;
• Membership in the Canadian Payroll Association (a strong asset);
• Excellent attention to detail, precision, and organizational skills;
• Discretion and impeccable work ethics;
• Collaborative, reliable, methodical, and rigorous work approach;
• Analytical mindset and deep understanding of payroll intricacies;
• Strong team spirit, ability to work well under pressure, and meet deadlines.

Education

DEC in accounting or equivalent education and experience; Over 3 years of experience in a similar role;

Schedule

Permanent full-time position (40 hours per week)
Monday to Friday, from 9:00 AM to 5:00 PM (on-site)